GCcollab Terms and Conditions of Use


Welcome to GCcollab!


GCcollab is your professional collaboration platform.


Hosted by the Government of Canada, GCcollab is designed to connect you with the information and people you need to work with across Canadian universities, colleges and all levels of government.


Visitors to GCcollab can view all content on the GCcollab Wiki. Here you can find information, news of upcoming events and opportunities to collaborate, to name just a few examples. To add, modify or edit content you are required to be a registered GCcollab user. Once registered you also have access to the collaboration portion of GCcollab, where you are encouraged to join or create groups related to your expertise or general interests.


Who can register?

GCcollab facilitates collaboration between academics, students, Canadian public servants, as well as other key communities. The following groups can register for a GCcollab account:

  • Canadian public servants (federal, provincial, territorial and municipal) can register by using their government email addresses.
  • Academics and students of all Canadian universities and colleges can register using their institution email addresses.
  • Canadians are able to join GCcollab by invitation. All registered users are able and encouraged to invite other colleagues, stakeholders and partners to collaborate on GCcollab, making it a truly collaborative environment.


GCcollab as a platform

GCcollab is an evolving digital workspace intended to facilitate collaboration and communications between Canadians in any given sector of the economy. To provide the best service, ‘agile’ is a core principle of the GCcollab team. This means we work to make GCcollab better…everyday!


To make access easier, GCcollab now hosts a single sign-in service. Once logged in, users will have access to all the various GCcollab applications including: GCcollab wiki and the GCcollab networking platform. User account information is only shared across GCcollab applications.


Interacting on GCcollab

Please be respectful and make sure your content is professional and relevant to where it is posted on GCcollab. A good approach is to treat communication on GCcollab the same way you would a meeting or professional email.


If you are a Federal public servant, remember that you are responsible to conduct yourself in accordance with the Values and Ethics Code for the Public Sector at all times. If you are looking for examples or further information, please refer to the Policy on Acceptable Network and Device Use (PANDU), which provides examples of acceptable and unacceptable use of GCcollab.


If you are a provincial, territorial or municipal public servant, a student or an academic from a Canadian university or college, you are expected to adhere to the policy or code of conduct administered by your organization if applicable.


Regardless of your organization, all participants are asked to behave in a respectful manner and only post appropriate content. If you believe you are experiencing an inappropriate interaction with a user or would like to flag inappropriate content, you are strongly encouraged to contact us. The GCcollab team reserves the right to remove any content it deems inappropriate and/or ban participation of any registered users.


GCcollab Wiki

GCcollab features a wiki application. The intention is to allow GCcollab users to share information publicly: all content on the GCcollab wiki can be seen by anyone who visits the wiki site. While we hesitate to be prescriptive in the use of the wiki, the following functions are not allowed:

  • Free form html
  • Poll extensions
  • Calendar extensions
  • Uploaded videos


Effectively Managing Your Content

GCcollab is most effective when it is open and users add valuable content for the free use and re-use of all other users.


All content on GCcollab is subject to disclosure under the Access to Information Act and Privacy Act


Note, content on GCcollab can be accessed by members of the public pursuant to an Access to Information request, by the Members of Parliament, the Senate and their staff in both the Government and Opposition, and that non-Government of Canada users also use GCcollab.


Federal Public Servants

If you are not comfortable sharing specific content, then GCcollab may not be the best choice for your project. If this is the case, you are welcome to contact us to help you determine appropriateness GCcollab for your project/materials. Also remember that when you share an opinion, it is your opinion and not that of the Government of Canada.


All information stored on GCcollab is considered transitory. Any information of business value that you share on GCcollab must also be saved in a corporate repository and managed according to your organization’s information management and other appropriate policies.


Respecting Canada’s Official Languages

We respect the Official Languages Act and are committed to providing all functionalities of GCcollab in both official languages.


When posting content, you should consider your role within your organization, your work responsibilities and your intended audience. We recommend that content be provided in both official languages as a best practice.


Requirements of the Communications and Federal Identity Policy, and the Copyright Act

Any information that you post is subject to the Policy on Communications and Federal Identity and the Copyright Act.


Our Commitment to Accessibility

We are committed to achieving a high standard of accessibility as defined in the Standard on Web Accessibility and the Standard on Optimizing Web sites and Applications for Mobile Devices. Users are encouraged to make their content as accessible as possible.


Your Privacy and GCcollab

We are committed to respecting your privacy. For more information, read the Privacy Policy for GCcollab.


Protecting the Security of GCcollab

We routinely monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. We track network traffic information e.g. the Internet Protocol (IP) address of the computer, the date and time of visits, and the pages visited. We make no attempt to link the information with the identity of individuals unless an attempt to damage the site has been detected.


Your GCcollab Team

GCcollab is your digital workspace and we hope you take as much pride in it as we do. The GCcollab team is here to support you! If you have general questions or have technical issues, please contact us.